A year ago, real estate agent Brian Curtis thought holding regular sales meetings for his team was, as he put it, “absolutely crazy.”

No longer.

Instituting them last May at the behest of his business coach blew that original assessment out of the water.

Curtis said his 10-agent team -- Bentonville, Arkansas-based Curtis Realty Group -- has raised its lead-conversion rate by 2 percentage points, has become more productive and operates as a tighter unit thanks to its sales meetings.

“There are too many team owners and not enough team leaders,” said Brian Curtis.

If you doubt the effectiveness of coaching your team up on a regular basis -- or know your meetings are subpar -- the testimonials below provide food for thought.

Curaytor provides the technology and coaching to help team leaders develop efficient, effective sales meetings. Click here for more details.

If your sales meetings suck, do this

Curaytor co-founder and sales mastermind Chris Smith began implementing weekly sales meetings with Curaytor’s three sales reps in January. Curaytor’s close rate, effort, accountability and camaraderie have all shot up, Smith said.

Many business departments don’t need regular coaching or meetings. Your sales group is definitely not one of them, Smith said.

Successful sales depend on a winning mindset and constant effort, he added. These require consistent reinforcement and encouragement from sales managers, and sales meetings provide the arena for them to cultivate these skills.

Curaytor’s sales meetings were inspired, in part, by this 1-800-Got-Junk sales meeting that went viral.

But everyone knows meetings aren’t always effective. Managers must be organized and keep their team’s needs front of mind.

“If they don’t have faith that sitting with a manager is going to help make them more money, they’re not going to go (or truly pay attention when they do),” Smith said. Simple as that.

Every Friday, Smith leads the Curaytor sales team through a one-hour meeting.

Curaytor sales meeting structure

  • 10-15 minutes, review the numbers. The team analyzes their performance relative to monthly sales goals. If ahead, Smith and the team look for ways to perform even better; if behind, they discuss ways to improve.
  • 10-15 minutes, one sales lesson. Smith brings a specific lesson about sales to each meeting. At a recent meeting he relayed his experience of choosing a swimming pool provider (over three others) for his Orlando home at a recent sales meeting. The winning firm presented a custom video slideshow showing how Smith’s house and landscape would look with the pool in place. Takeaway: Curaytor salespeople should place prospects’ photos and branding in demo Curaytor websites before the sale.
  • 10-15 minutes, feedback and group coaching. The team recaps what they learned and how they will (or have) implemented changes and what the results have been. Smith provides real-time coaching to each team member, providing sales insights to everyone, but also allows the sales team to coach each other when appropriate.  
  • 10-15 minutes, trickle & pop. Smith highlights what the firm is doing to bring the team leads (a marketing pop) and then reinforces that the firm expects the team to consistently sign new clients each day (trickle). Too many sales and marketing divisions are fractured and unappreciative of what the other does so Smith ensures that doesn't happen at Curaytor.

Curaytor salesman Neal Mitchell attests to the meetings’ efficacy.

Mitchell said he appreciates knowing he’ll have regular feedback on his performance: if his strategy needs improvement, Smith suggests tweaks. This gives him extra confidence, he said.

In addition to helping him stay focused on the sales strategies he knows work, the group environment provides useful insights from the experiences (and strengths and weaknesses) he and his colleagues can share, he added.

The meetings also motivate him. If he’s had a good week, Smith provides positive feedback in front of the group, a strong incentive for him. But if sales are down, Smith also finds it to be a powerful motivator to hold reps accountable in front of each other, not just behind closed doors.

Sales meetings in action

Curtis Realty Group

Team size: 10 agents (five listing and five buyer’s agents), one transaction coordinator and one listing and marketing manager.

Location: Bentonville, Arkansas

Meetings: Daily meetings (15/30 minutes, everyday at 7:30am), Weekly meetings (Wednesday mornings, one hour), Monthly team-building get-together.

Date of first meeting: May 2015

Results: Increased conversion rate (up 2 percent), productivity and camaraderie

Team member buy-in: The team provides leads, training, transaction management and a customer relationship management platform. Given the support, “it just makes sense to be a part of the meetings,” said team leader Brian Curtis.

Last May, Curaytor client Brian Curtis began holding daily sales meetings. He will never turn back.

“We feed off each other,” Curtis said of the team dynamic generated through the meetings. He gave an example: a team member recently shared that he made 117 calls the previous day, which raised the team’s competitive juices, inspiring everyone to work smarter and harder.

Curtis holds the daily meeting at a sandman-early 7:30 a.m. It has three purposes:

  • To keep the team’s transaction coordinator in the loop on all deals to minimize last-minute hiccups and unforeseen rush jobs.
  • To ensure everybody’s awake. "If you’re not hitting the business day hard by 9 a.m., you’re not going to be successful," Curtis said.
  • To coach the team up. Most real estate deals can be boiled down to seven or eight scenarios, and Curtis’ nearly decade of real estate experience allows him to quickly assess the sticky issues that arise within his team, resolve them quickly and efficiently coach his team up in the process.

Eight months ago, Curtis added in one-hour weekly meetings to focus more on training. Given the industry’s low barrier to entry, he said, the weekly meetings allow him to offer quality, consistent sales coaching.

In addition to the daily and weekly meetings, Curtis also takes his team and their significant others on an evening outing once a month to forge bonds on an informal level. They’ve gone bowling, done an escape room and enjoyed a pizza dinner. The roughly $300 is well worth the camaraderie it engenders, Curtis said.

Curtis has embraced his coaching role. “There are too many team owners and not enough team leaders,” Curtis said.

Rockstar Realty Group

Team size: Four agents (team leaders Rick Raanes and his wife and two buyer’s agents) and one admin.

Location: The Woodlands, Texas

Meetings: Daily meetings (15 minutes, everyday at 8:00 a.m.), Weekly meetings (Monday mornings, one hour), Weekly training

Date of first meeting: December 2015

Results: Increased conversion rate, accountability, focus, stronger identity, adherence to Rockstar Realty Group brand.

Team member buy-in: “Those who control the leads, control the meetings,” said Raanes jokingly. “We have a good time, they want to come.”

Last year, leads were slipping through Curaytor client Rick Raanes’ team’s cracks. Raanes leads the four-agent Rockstar Realty Group team with his wife in The Woodlands, Texas.

Since instituting weekly sales meetings six months ago, the team has become much more thorough and consistent. Conversion rate, accountability, focus and tighter adherence to the brand guidelines have all shot up, Raanes said.

The meetings have also improved culture. “From a unity standpoint they’ve been dynamite,” Raanes said.

The one-hour weekly meetings comprise:

  • 15 minutes of success stories: how training has been implemented and the results.
  • A few minutes for sales script work, including those in outlined by Chris Smith in his new, best-selling book, “The Conversion Code.”.
  • 15 minutes on the week plan: what listings are coming up, if the team needs to order more Swag or other team details. This helps the team proactively reach out to clients, something Raanes feels is critical.
  • 30 minutes of training based on Curaytor’s weekly “Refresh” course or the Conversion Code.

Curaytor hosts a one-hour Refresh webinar each week designed to help its clients optimize their businesses.

Raanes strongly encourages attendance at the meetings, excusing agents only if they’re on vacation. (However, his agents aren’t W-2 employees, so, of course, they have the option of declining the meetings, but Raanes said enthusiasm remains high for them).

Rockstar’s morning “huddle,” as Raanes calls it, starts daily at 8 a.m. and runs for approximately 10 minutes. It follows a “2-2-2” format: two minutes to share two things they did great yesterday and two things they’re going to focus on that day.

The daily meetings, started in mid-April, have dramatically improved team member focus and accountability, Raanes said.

“From a unity standpoint (our meetings) have been dynamite,” said Rick Raanes.

Raanes also leads a Thursday “happy hour," where he orders pizza and he and the team’s two buyer’s agents refine their systems and call clients.

Editor’s note: Rick Raanes hired Curaytor in February to simplify his team’s websites, generate leads and help refine his team’s lead follow-up process.

Why did you hire Curaytor? I really love what Chris and Jimmy are putting together. I was putting so much time into a WordPress site and it looked nice. However, I was not getting the leads that I wanted or doing the proper follow up. I also wanted to grow our team, and this was a great way to create a higher level of accountability. I love the clean lines of the site. It is very simple.

What has it done for your business? I don't have to spend the time playing with the WordPress site. I can also get back to doing what I do best: networking in the community.

What is your favorite feature of the system? My two buyers agents love Curaytor’s customer relationship management platform Follow Up Boss.

What is it allowing you to focus on now? I can focus on getting leads for my team, knowing that we have two great agents who can convert them. It has been such a great addition to what we are doing.

About the author

Jimmy Mackin

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